What’s reimbursable
The practice reimburses reasonable, pre-approved expenses you incur doing your job. Common examples:- Mileage for work travel other than your normal commute, at the current IRS rate
- Parking for work travel
- Supplies you were asked to buy for the office
- Approved professional memberships or CE, within the stipend rules on Continuing education stipend
Get approval first
Anything over 250 needs Helen’s approval. If you spend without approval, we’ll consider it, but we can’t promise reimbursement.How to submit
Submit expenses within 30 days with an itemized receipt (not just a card statement) and a one-line note on what it was for. The practice manager will tell you the current submission method. Approved expenses are reimbursed on the next regular payroll run.Not reimbursable
- Your regular commute
- Meals, unless traveling overnight for approved work
- Personal items, even if used partly for work
- Fines, tickets, or late fees
- Anything that wasn’t approved and isn’t obviously a practice expense