> ## Documentation Index
> Fetch the complete documentation index at: https://handbook.helendelovely.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Expense Reimbursement

> What the practice reimburses, and how to submit.

## What's reimbursable

The practice reimburses reasonable, pre-approved expenses you incur doing your job. Common examples:

* Mileage for work travel other than your normal commute, at the current IRS rate
* Parking for work travel
* Supplies you were asked to buy for the office
* Approved professional memberships or CE, within the stipend rules on [Continuing education stipend](/pay-and-time-off/continuing-education-stipend)

## Get approval first

Anything over $50 needs approval from the practice manager before you spend it. Anything over $250 needs Helen's approval. If you spend without approval, we'll consider it, but we can't promise reimbursement.

## How to submit

Submit expenses within 30 days with an itemized receipt (not just a card statement) and a one-line note on what it was for. The practice manager will tell you the current submission method. Approved expenses are reimbursed on the next regular payroll run.

## Not reimbursable

* Your regular commute
* Meals, unless traveling overnight for approved work
* Personal items, even if used partly for work
* Fines, tickets, or late fees
* Anything that wasn't approved and isn't obviously a practice expense

## Equipment

If you're using your own equipment for practice work and the practice has agreed to fund it, that's a practice expense with a receipt, not a gift. Get it in writing before buying.